JOB SUMMARY: To undertake financial management and accounting functions at UCDA in accordance with established financial accounting procedures and guidelines.

KEY RESULT AREAS

1.    Budget Management

·         Plan, execute and monitor the budget.

·         Forecast future income and expenses.

·         Create budgets and ensure that spending is within the correct budget lines.

·         Develop and allocate the resource envelope aligned to the strategic priorities of the Authority.

·         Work with budget holders in budget preparation (using the Performance Based Budgeting (PBB), supporting them in the understanding and monitoring of their budgets periodically through preparation of monthly variance analysis reports against the budget.

·         Constantly liaise with budget holders and review actual expenditures and requests made against budget through daily monitoring of the budget.

·         Support budget holders in understanding, control and monitoring of their budgets.

·         Prepare cash limits and hold quarterly finance committee meetings on resource use and budget monitoring.

·         Submit quarterly expenditure limits and warrants to MoFPED.

2.    Revenue & Receivables Management

·         Recognize, collect and reconcile revenue.

·         Invoice, collect and reconcile debtor accounts.

·         Oversee all financial transactions, including issuing invoices, collecting debts, and reconciling debtor statements.

·         Invoice debtors including credit control and ensure that all receipts are posted to the accounting package timely, pass journals for correction where need be and ensure that all debtor accounts have the correct balances through regular debtor circularization.

·         Attend to all debtor inquiries and/or queries and provide responses timely.

·         Monitor debtor receipts daily and follow through with collections.

·         Prepare weekly cash flow returns clearly indicating the performance of revenue against the projected collections for the week.

·         Create new debtors on the accounting system.

·         Respond promptly to all debtor queries and/or inquiries while making amendments to their accounts to ensure correct and up to date records/balances at all times.

·         Develop amendment to debtor management policies aligned to the environment at hand.

3.    Fixed Assets Management

·         Classify, recognize, depreciate, dispose and maintain the fixed assets register.

·         Undertake the Board of survey activity annually.

·         Undertake a stock take of the assets annually.

·         Update of the fixed assets registers monthly.

·         Follow through with the implementation of the audit recommendations timely to avoid re-occurrence.

4.    Inventory Management

·         Classify, recognize and maintain the inventory register.

·         Forecast inventory requirements daily.

·         Utilize the first in, first out (FIFO) method on dispatch of stock.

·         Identify the low-turn stock.

·         Undertake a stock take of the assets annually.

5.    Internal Control

·         Review controls and monitor compliance with established procedures.

·         Prepare written reports which identify key issues and provide recommendations for improving control processes or procedures.

6.    Staff Management

·         Supervise daily and review workflow processes for efficiency.

·         Prepare a standard work schedule to act as a guide.

·         Review appraisals for the assistant accountant(s) while identifying training needs/gaps and providing areas for improvement in the subsequent year.

·         Prepare the training plan for the assistant accountant(s) team annually and follow through with its implementation.

·         Have regular and open communication with UCDA staff from all departments.

·         Participate in weekly departmental and management meetings when nominated to do so.

·         Participate in field programs whenever called upon.

MINIMUM QUALIFICATIONS:

The ideal candidate must have;

1.    First Class or Second Class (Upper) Bachelor's degree in Finance and Accounting, OR Business Administration with a bias in Accounting, OR Commerce with Business Administration OR any relevant Bachelor’s Degree with a bias in Accounting, from a recognized University.

2.    Full Professional qualifications in ACCA, or CPAU obtained from a professional body or recognized awarding body.

MINIMUM EXPERIENCE

1.    At least five (5) years of working experience as an Accountant in Government or, an equivalent level of Accounting work experience from a reputable organization.

2.    Experience in handling donor funded projects will be an added advantage

REQUIRED PERSONAL COMPETENCES AND SKILLS

1.    Mature, with stable personality and ability to maintain confidentiality.

2.    Good written and verbal skills in the English language.

3.    Ability to carry out responsibilities independently with minimal technical support.

4.    Computer literate with significant proficiency in excel.

5.    Proficiency in electronic accounting systems, preferably sun systems.

6.  Advanced proficiency in managing general ledgers, journal entries, and account reconciliation.

7.    Exceptional ability to plan, prepare budgets, forecast financial data, and other reports.

8.    In-depth knowledge of best practices in accounting.

9.    Compliance with all relevant policies, laws and regulations in Uganda and overseas. This includes ensuring that financial records are accurate and up-to-date.

10.  Must be patient, a good communicator and a team player.

11.  Must be analytical, detail oriented, have a strong work ethic and value personal and professional integrity.