JOB PURPOSE:  Implement HR related activities in the benefits administration, employee relations, training, performance management, onboarding, policy implementation, recruitment/employment and employment law compliance functional areas in accordance with approved guidelines and procedures.

KEY RESULT AREAS:

1.    Recruitment program support

·         Implement recruitment activities for required Staff and conduct new-employee orientations as well monitor career-pathing program.

·       Support the interview panels logistically and draft the final recruitment reports.

·       Support the staff orientation exercise and placement through drafting confirmations for placements and contacting the successful applicants.

2.    Support Performance management system

·         Support the Performance Management process and preparation of manuals.

·         Support the management team in the revision and update of the Performance Appraisal documents.

3.    Implementation of employee compensation scheme

• Administer the employee compensation program in line with approved policies and guidelines.
• Ensure that all staff of UCDA are under the medical cover and liaise with the medical service providers to effect additions and cancellations to the medical scheme.
• Guide staff through the process of claims and any other issues that might arise in line with worker’s compensation.

4.    Records maintenance

• Maintain human resource information system records.

• Make constant updates to the HRIS.

5.    Support staff training and development program

• Coordinate the staff capacity building exercise in accordance with the UCDA staff development policy.
• Conduct training needs assessment.
• Assist in the development of training plan and schedules to management for approval.
• Evaluate effectiveness and tracking progress of the training initiatives.

6.    Support the staffing, exit or handover processes

·         Make sure the old staff all have up to date contracts.

·         Assist the process of staffing adjustments [Transfers, Promotions and Reassignments].

·         Ensure that the staff leaving the institution follow the right handover procedures.

7.    Oversee staff relations and code of conduct

• Oversee Staff’s adherence to the Staff Code of conduct and other Staff disciplinary related cases.
• Guide staff on the expected code of conduct during execution of their roles with the institution.
• Provide support to the Supervisor in handling employee relations.

8.    Implementation of HSE policies

• Implement the Occupational Health, Safety and Environment policies and procedures.
• Assist in the development of a safety, health and environment policy

9.    Prepare periodical reports as requested by the supervisor

·           Assist in the drafting and finalizing of reports.

10. Carry out any other duties as assigned from time to time

MINIMUM EDUCATION:

The ideal candidate must have; -

1. Master’s Degree in Human Resource Management, or Organizational Psychology or MBA (HR Option).

2.    Bachelors’ Degree (First Class or Upper Second class) in Human Resource Management, or Organizational Psychology, or Business Administration (HR option), or Social Sciences, or equivalent degree from a recognized university

MINIMUM EXPERIENCE         

1. At least five (5) years working experience in a Human Resource Department in a reputable organization or NGO.

EXPECTED PERSONAL COMPETENCES AND SKILLS

1. Familiarity with Balanced Score Card system will be an added advantage.

2. Knowledge of performance management, learning and development practices, and talent acquisition practices, and ability to apply this information in a manner that is compliant with relevant Employment Law and the UCDA Human Resources Manual.

3. Capability of compiling and analyzing employment data to guide strategic planning.

4. Excellent teamwork and inter-personal skills, and a good understanding of human relationships, and creating a culture of engagement.

5.   Demonstrated effectiveness in written and verbal communication.